Invoicing & Payment
About
One of the final documents exchanged in the Buy-Ship-Pay process, the invoice was one of the first to be digitalised thanks to the efforts of OEM finance managers whose accounts payable departments were disappearing under a mountain of paper. It was the digitalisation of the invoice document that led these early pioneers to get together to form the Odette organisation to build on this success.
But why not simply pay for the parts you receive rather than expect the supplier to create an invoice? In fact, several customers in the automotive industry have gone down the road of Self-Billing where they create the Invoice themselves based on what they have received or consumed.
For production parts, the Invoice message is closely related to the Despatch Advice message and like the Despatch Advice is under constant review by Odette and its JAIF partners. Changes to the Despatch Advice message are largely driven by advances in logistics processes, whereas changes to the Invoice message are more often driven by legislation.
The final message in the automotive Buy-Ship-Pay process is the Remittance Advice, which is sent by the customer to the supplier to advise that payment has been made to the supplier’s bank account and finally close the loop. Again, Odette has worked with its JAIF partners to develop a digital Remittance Advice that satisfies the requirements of the global industry.
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news
Top download of the month: the Odette Invoice Viewer & Converter
03 Dec 2024
An increasing number of EU member states are obliging their companies to be able to receive invoices in a structured electronic format (often according to the EN16931 standard invoice).
Use the Odette Invoice Viewer & Converter if you need to accept UBL and CII invoices from your business partners but are not ready to process them. The tool is available free of charge.
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news
Facing up to the eInvoicing and ViDA Regulatory Challenge
22 Nov 2024
The European automotive industry fully recognises the benefits to be gained from eInvoicing. After all, we have been doing it for the past 40 years! We also recognise the desire of EU tax authorities to introduce a single eInvoicing standard in an attempt to close the so-called ‘VAT Gap’ but we must strive to ensure that current, well established automotive eInvoicing practices continue to be accepted. We are pleased to report that progress is being made on this front.
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news
Preparing for EU ViDA
27 Jun 2024
The EU ViDA legislation is fast approaching and the non-alignment of the proposed legislation with current automotive industry practices would undoubtedly generate significant costs for all actors of the automotive supply chain. Odette is therefore working with CEN (European Committee for Standardisation) to integrate automotive requirements in the legislation and to protect 40 years of successful experience with B2B invoicing via EDI.
Initiative
Invoice Viewer & Converter
An increasing number of EU member states are obliging their companies to be able to receive invoices in a structured electronic format (often according to the EN16931 standard invoice).
This tool can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. As part of this process any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.
User groups:
- *Users whose company still generally receives electronic invoices in an unstructured format and process them manually. The tool can be used to generate an invoice image (PDF) from invoices created in accordance with EN 16931. This image can then be used for further, possibly manual, processing and internal invoice verification.
*Users whose company can already receive and process structured invoices in CII format (e.g. the structured content of ZUGFeRD or Factur-X invoices), but who now also need to be able to receive and process invoices which were originally created in UBL format.
Invoice Viewer & Converter
Tool provided by Odette. Can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. Any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.
Resources
Joint Automotive Invoice Message
EDI Implementation Guideline
INVOIC
Based on EDIFACT D.07A - Syntax v4
Odette Invoice Message
EDI Implementation Guideline
INVOIC
Based on EDIFACT INVOIC D.03A - Syntax v4
Odette Statement of Account Message
EDI Implementation Guideline
STATAC
Based on EDIFACT STATAC D.96A - Syntax v4
Joint Automotive Remittance Advice Message
EDI Implementation Guideline
REMADV
Based on EDIFACT D.04A - Syntax v4
(File must be opened with Adobe Acrobat to access attachments)
Odette Remittance Advice Message
EDI Implementation Guideline
REMADV
Based on EDIFACT REMADV D.96A - Syntax v4
Odette Application Error and Acknowledgement
EDI Implementation Guideline
APERAK
Based on EDIFACT APERAK D.08A - Syntax v4
This message supports automated error handling for incoming EDI messages such as Despatch Advice or Invoice, including:
- Acknowledgement of receipt of the incoming message
- Reporting of syntax errors which prevent further processing.
- Reporting of actual data errors
Invoice Viewer & Converter
Tool provided by Odette. Can take invoices which have been created in accordance with EN 16931 and display them in a human-readable format. Any invoices which were originally created using the OASIS UBL format are converted to the CEFACT Cross Industry Invoice (CII) format.